BOSTON RESCUE MISSION


Position Title:               Mission Support Coordinator

Reports to:                    Director of Finance

Time requirements:       Part-time, approximately 20 hrs/week, flexible during business hours


Primary Function:  The Mission Support Coordinator is responsible for supporting the Accounting department and Administrative offices through various clerical duties.  He/She must provide timely and accurate help relevant to the daily activities of the offices, and be flexible and willing to help with a variety of tasks.  He/She will provide support and work independently to perform daily tasks with minimum supervision.

Qualifications:  B.A. or equivalent with a progressive responsibility in administrative functions.  Previous office experience and excellent typing, computer and time management skills. Organized and detail oriented with exceptional clerical skills.  Working knowledge of pc's and word processing software (preferably Microsoft Word and Excel).  Demonstrate responsibility in administrative functions. Should possess strong interpersonal skills, be self-motivated, and graceful in attitude and spirit.  Needs to be professional in appearance and manner; present a model of loyalty and confidentiality; possess maturity; have a good memory and strong detail orientation; have a sense of love and care for the needy.

Principle Duties and Responsibilities:

Accounting Responsibilities:
-    Process accounts receivables, ensuring that all sources of receipts are properly identified and classified.
-    Deposit all receipts in bank.
-    Assist with preparation of fiscal year audit.
-    Provide vendor analysis and recommendations for purchasing.
-    Reconcile Petty Cash
-    Assist with monthly contract billing
-    Prepare checks to be mailed
-    Assist with payroll reporting from time to time     
-    Assist with public grant applications and maintain files on all public contracts
-    Perform communications and correspondence as directed by the Director of Finance; maintain confidentiality in all executive matters
-    Reconcile credit card gifts to bank statements
-    Keep files up to date and organized, including A/P, A/R , etc.

Administrative Responsibilities:
-   Keep files up to date and organized, including inspections, registrations, insurance etc.
-   Order office supplies and printing as needed
-   Keep Board List and BRM Organization Chart updated
-   Drop off & pick up mail and purchase stamps as needed
-   Mail in and file Parking Tickets to be dismissed or fought
-   Set up mailbox and voicemail box for new employees
-   Check faxes online and email to appropriate staff

Benefits Administration Responsibilities:
-   Enroll and terminate employees with Harvard Pilgrim Health Plan and Delta Dental Premier, and provide plan information to staff; keep all paperwork on file.
-  Collect and file timesheets; be sure they are signed and accurate.
-  Keep track of emplyees' paid leave record and inform employees and supervisors re: accrual and use

Development Responsibilities:
-  Open mail and process all gifts- cash, check or credit card- on Donor Perfect
-  Complete Matching Gifts forms
-  Communicate and respond as needed to donors
-  Record monthly credit card gifts

Human Resources Responsibilities:

-  Keep job descriptions current and post job openings as directed
-  Provide new hire paperwork and new employee orientation
-  Be sure change of status forms are filled out for any changes in employee status
-  Update Personnel Policy Manual as directed by the President

Daily Duties:

- Respond professionally to phone calls and build positive relationships with donors
-  Perform general clerical work as needed and assist with other duties as assigned

Position available starting July/Aug. 2010. for more information or to apply for this position send your resume and cover letter to Allison Kinyua, Director of Finance at Akinyua@brm.org.